Overview

These settings control who can create, access, and manage curriculum content such as courses, scenarios, evaluations, and shared resources. Permissions help ensure users have the appropriate level of access while protecting content from unauthorized changes.

Contributor permissions are customizable, allowing administrators to grant only the access needed for a user's responsibilities. For example, one Contributor may be allowed to manage sessions and view results, while another may be allowed to edit curriculum content and manage participants.

In addition to individual permissions, Sharing Defaults, found in System Settings, can be configured for Contributors, Viewers, and Organizations. These defaults automatically apply to newly created content and newly added users, helping maintain consistent access across courses and scenarios. Changes to Sharing Defaults do not affect existing content or users.

Use the sections below to learn about each permission level, configure Contributor permissions, understand Sharing Defaults, and troubleshoot common permission-related issues.

Permission Levels with Example Tasks

Owner – Full Control

Owners can manage all aspects of the course, scenario, or shared content.

Example tasks:

• Create a new course or scenario.
• Add or remove Contributors and Viewers.
• Configure permissions and sharing settings.
• Add evaluations and learning content.
• Archive or delete the course or scenario.
• Transfer ownership to another user. 

Example:    
A program director creates a course, assigns faculty members as Contributors, and manages who has access to reports and recordings.   

Contributor permissions: Use the toggles to control whether a Contributor can edit course content, manage participants, debrief sessions, manage sessions, or view results.

Contributor – Edit and Manage Content

Contributors can perform tasks based on the permissions granted to them. Unlike Owners, Contributors do not automatically receive every permission. Select only the permissions needed for the Contributor’s responsibilities.

Example tasks:

• Edit course content and evaluations.
• Add or remove participants.
• Create and manage sessions.
• Join live sessions.
• Complete evaluations during debrief.
• View session recordings for debriefing.
• Access participant results and run reports (if granted).

Example:    
An instructor updates evaluation forms, schedules a session, facilitates the simulation, and reviews learner performance reports afterward.   

Example customized permission set

Contributor permissions can be combined based on the user’s responsibilities. In the following example, the Contributor can debrief completed sessions, manage course sessions, and view results. The Contributor cannot edit course content or manage participants. 

Example: A Contributor has access to Debrief Course sessions, Start, join, and manage course sessions, and View Results. The Contributor does not have access to Edit course contents or Manage Participants.

Example use case:
An instructor can facilitate sessions, review completed recordings, complete evaluations, and run reports but cannot modify the curriculum or change course enrollment.

Viewer – View-Only Access

Viewers can see information that has been shared with them but cannot make changes.

Example tasks:

• View course or scenario details.
• Review shared content.
• Reference information for planning or oversight purposes.

Viewers cannot:

• Edit content.
• Manage participants.
• Create or manage sessions.
• Debrief recordings.
• Run reports.

Example:    
A department administrator is given Viewer access to review course information and curriculum details without being able to modify anything.   

What Each Permission Level Cannot Do

Related Articles

Sharing Default Permissions

Common Permission Conflicts and Resolutions